Public Profile

 Business Trip Arrangement: Air-ticket booking & hotel reservation; visa application for travelers/visitors.
 Engineering Leadership Team Meeting: meeting arrangement; meeting minute-taking, managing team documents/reports on SharePoint.
 Team building activities: Enhancing team spirit.
 Other logistics tasks: ordering & managing stationery, laptop, phone of the team; checking monthly taxi cost; expense claiming; supporting internal workshops/events in the factory.

 Providing assistance in producing correspondence, documents and presentations including making final changes, photocopying, binding and delivery
 Administrative responsibilities including filing, timesheets, expenses, invoices, sending out bills, maintenance of records, mailing lists, etc…
 Helping to make monthly VAT tax declaration
 Ad-hoc project work dependent on office needs
 Handling administrative and logistical duties by the office team: setting up the team room and arranging administrative supplies as required
 Covering the front office administrators during his/her absence (hotel booking, car arrangement, visa letters for visitors, etc...)
 Assisting and coordinating office events

Base at Crowne Plaza West Ha Noi- a 5 star complex exclusively marketed and leased by Savills to:
 Build and update the database of potential customers (from various sources: internet, directory, regular customers…)
 Make cold-calls and do follow-ups to seek customers’ demands, consult them about residential leasing offer of Crowne Plaza
 Make proposal including content and estimated cost for the event promoting serviced apartments of Crowne Plaza
 Be responsible for reviewing, editing and translating documents and reports
 Write weekly/ monthly report of work progress to senior leasing manager
 Check availability of houses/ apartments; do site-inspection, report to senior leasing manager and make recommendations for different options.
 Do paper work (scan, photocopy, binding, data input, send invitation letters, prepare door-gifts for events…)

 Be responsible for administrative and HR activities, esp. design job descriptions for recruitment ; hold internal events such as holidays, birthday parties for employees
 Contact customers ( send email & newsletter, phone call, meet in person…), offer and sell consultancy and training courses ( public or in-house )
 Collect and build database of 1000 potential customers (SMEs in FMCG industry) via trade fairs, internet and statistical yearbooks….)
 Update information of new courses and share helpful learning materials on company’s website (http://amica.vn/, http://nguonvieclam.vn )
 Admin Facebook FanPage “ 7 habits of highly effective people”

 Work as an interpreter for university/college representatives from Columbia University, Brooklyn Campus- Long Island University and George Mason University, etc…
 Study the materials provided about universities/colleges and help students and parents learn about this system
 Take part in the marketing campaign by spreading the information about the fairs to high school and university students, parents and the people interested in overseas studying (flyers and posters to promote the fair )
 Help IIE Vietnam with a variety of other important logistics work.