Public Profile

Lead the team of 13 staffs across locations from Central to South of Vietnam to facilitate office operation, including:
 Hard service: Building operation & maintenance (M&E, Cooling, Water, Facility equipment, Fire Drill)
 Soft service: Planting, cleaning & waste management
Reception & switchboard service
Messenger, mailing & storage
Accommodation & office supply

Being the key assistance of Property & Administration services as below
 Liaise with landlord to execute all leasing events (commercial & residential leases)
 Supervise day-to-day administration service (reception, mailing, fax, chop, storage, travel, ...)
 Coordinate with competent authorities for related requirement (Security service, Ad work permission)
 Attend in fit-out project & office logistic (relocation, budget, procurement, cost tracking)
 Manage vendor to ensure facility maintenance (M&E, office equipments, security, pest control, cleaning...)
 Verify account payable transaction and monitor expenditure; develop cost allocation structure
 Prepare annual budget/forecast; scheduling expenditures; analyzing variances; initiating corrective actions
 Indentify and propose opportunities to reduce cost within area of responsibilities
 Produce monthly financial analysis and build up P&L impact for location options

Be responsible for Account Payable team including 3 members:
 Perform day-to-day payment transaction in cash and bank transfer
 Verify transaction and ensure compliance with financial policies and payment procedure
 Maintain vendor/client/staff database and investigate for any payment issues
 Maintain general ledger and perform month-end closing process and reconciliation of the payable ledgers
 Ensure cost allocation aligned to budget and provide explanation upon request
 Contribute to develop procurement and payment policies for cost controlling purpose
 Working with audit team and provide document and explanation for compliance as requested
 Hold discretion of USD1,000.0 for approving for bank transfer request